23 May 2024 Ordinary Meeting Minutes
THEDDLETHORPE PARISH COUNCIL
Minutes of the monthly meeting held on Thursday, 23 May 2024 at Theddlethorpe Village Hall, Silver Street, Theddlethorpe All Saints.
In the Chair: Cllr K Simpson
Parish Councillors present: Cllrs R Aldrich, L White, N Barker, S Goodley, A Beet, M Crookes, B Swift, D Sear, and A Spink.
Also, present County Councillor: N Sear
Parish Clerk: Mrs S Bristow
Public Forum
A question was handed to Cllr Aldrich prior to the meeting about the National Grid EGL 3 and 4; the Clerk will post County Cllr Colin Davey’s contact information for parishioners to direct their queries and comments to.
District and County Councillors’ Reports
Cllr N Sear noted she had sent her monthly report via email and also that LCC do not support the EGL 3 and 4 proposals.
Item 05/24-01 Chair’s Welcome
The Chair opened the meeting at 19:39 and welcomed six parishioners to the hall.
Item 05/24-02 Apologies and acceptance of absence
Apologies were received from County Cllr D McNally.
Item 05/24-03 Declarations of Pecuniary Interest from members in accordance with Localism Act 2011
None.
Item 05/24-04 To Resolve as Minutes the record of the Monthly meeting on 21 March and the EO Meeting on 8th May 2024
The minutes were RESOLVED and signed.
Item 05/24-05 Chair’s Report
The Chair noted having received a letter from the Elizabeth Rook Foundation Trustees as she arrived for the meeting. Given the nature of the letter, it was noted that agenda items regarding the Foundation would be tabled until a future meeting.
Item 05/24-06 Clerk’s Report
The Clerk noted Cllr H Cox had resigned, and that ELDC were advised. She reminded those present of the process for casual vacancies.
Item 05/23-07 Parish Councillors’ Reports and Matters Arising
i) To receive an update on Community Asset and Neighbourhood Plan paperwork: The Clerk noted that ELDC had not yet responded to the Community Asset application.
ii) To receive an update on an application to the Rook Foundation for speed signage and to discuss options for going forward: Tabled
iii) To receive an update on the St Helen’s defibrillator: Cllr White noted that East Midlands Ambulance Service (EMAS) maintain the unit at the King’s Head pub, they are willing to come and train parishioners on CPR and Defib usage for a donation. The idea of possibly moving the existing defib, or acquiring a new unit to fit at the Village Hall was raised. Funding sources exist and will be included as an agenda item for June.
iv) To consider a request from Cllr Aldrich for up to £100 out of the maintenance budget for compost and seasonal plants for the two new 3-tiered planters in the village: Resolved to reimburse him once receipts are received.
v) To receive an update on maintenance issues in the village: Cllr Crookes emailed an update to councillors regarding benches and bus shelters. It was noted one of the shelters will need additional repairs as the roof is rotting. The phone box work is complete and ready to be used as a book swap.
vi) To consider options for a litter bin in the village: following the Clerk’s emails with a plethora of options, no decision was made to purchase a new bin. Rather, as the Village Hall are divesting themselves of some bins, the council will look into repurposing one of these bins. Cllr N Sear will look into getting more litter picking equipment and advised that the Clerk should contact her counterpart at Mablethorpe Town Council regarding same.
vii) To discuss representation at the June Viking CCS walk through and open hearings (25 and 26th June): Cllr Beet will attend the 25th June event and Cllrs Goodley and White will attend on the 26th.
viii) To nominate a replacement PC Trustee for the Rook Foundation: Tabled
ix) To consider the Parish Council taking a formal position on the Management of the Gayton Wind Farm Community Grant Fund via The Charity of Mrs Elizabeth Rook: Tabled
Item 05/24-08 Financial Matters
i) To resolve the 2023/24 AGAR for submission: Resolved and signed.
ii) To note updated 2024/25 finances to date: Noted
iii) To receive an update on Lloyds Banking changes from 8th May and to resolve an updated order to Lloyds Business Banking team: The Clerk explained that the paperwork sent to Lloyds after the meeting on the 8th was insufficient. A telephone call with Lloyds revealed that they consider online users completely separate from offline users (although an offline user is automatically an online user, the reverse does not take place). Thus, a new resolution was needed, and needed to include an independent witness. The council resolved this and a parishioner acted as the independent witness.
iv) To resolve payments as noted on the Accounts May 24 sheet: Resolved.
Item 05/24-09 Planning Matters
• To note Approvals:
N/180/00212/24 Planning Permission - Erection of a detached single garage with office and store. LOCATION: SUNNYDENE, STAIN LANE, THEDDLETHORPE, MABLETHORPE, LN12 1QB
N/180/02291/23 Planning Permission - Construction of children's play area and
outdoor gym equipment on existing recreational land (works commenced).
LOCATION: THEDDLETHORPE PLAYING FIELD, SILVER STREET, THEDDLETHORPE
• To discuss an Appeal to the Planning Inspectorate:
N/180/02247/23 for the Planning Permission - Erection of 2 no. detached dwellings including the construction of a new vehicular access on site of an existing agricultural building which is to be demolished., relating to THE OLD DAIRY YARD, MABLETHORPE ROAD, THEDDLETHORPE. (Appeal APP/D2510/W/24/3343480). The council resolved to support this appeal.
Item 05/24-10 Highways / Footpaths / Lighting Matters
i. Status of Applications for new footpaths: the requisite forms for LCC are being submitted to Cllr Goodley, once all are returned the Clerk will submit them.
Item 05/24-11 Parish on-going issues
i) Gas Terminal Future Use: Cllr Barker noted attending a meeting with ward representatives, NWS personnel, and Cllr T Hesketh. One outcome is that the Community Partnership will seek to work closely with ward councils on future surveys. It was noted there was still some £700K left to grant before the end of June. It was mentioned that National Gas want to use the site for an energy hub- this concept would negate the siting of a GDF. Discussion moved on to looking at NWS for funding of village projects (speed signs, defibrillators, CPR/First Aid Training, and others). The council resolved to have the Clerk investigate such an application and to have it on the June agenda.
Item 05/24-12 To confirm the date of the next Parish Council Meeting as 20 June 2024.
Confirmed.
The meeting was adjourned at 21:09.