22 June Meeting
NOTICE IS HEREBY GIVEN
that the next ordinary meeting of the Parish Council is to be held on: Thursday 22 June 2023 commencing with the Public Forum at 7:30pm in the Theddlethorpe Village Hall, Silver Street.
Parish Councillors are hereby summoned to attend.
AGENDA
Public Forum – An opportunity for members of the public to address the Parish Council beginning with queries communicated in advance to the Clerk. Members of the public are welcome to stay for the whole meeting but will only be permitted to speak during the meeting with the approval of the Chair. District & County Councillor Reports will be received at the conclusion of the Public Forum.
1. Chair’s Welcome
2. Apologies and Acceptance for Absence
3. Declarations of Pecuniary Interest in accordance with the Localism Act 2011
4. To Resolve as Minutes the record of the Monthly meeting and Annual Parish Council meeting, both held on 11 May 2023 as well as the extraordinary meeting held on 12 June 2023
5. Chair’s Report
6. Clerk’s Report
7. Parish Councillors’ Reports and Matters Arising
i) Parish noticeboard repair update
ii) Consideration of dates (proposed as Saturday 1 July 9-11am, Friday 7 July 1-3pm, Thursday 13 July 6-8pm, Monday 17 July 4-6pm, Saturday 22 July 1-3pm) and costs for Village Plan focus groups (£150)
iii) Adoption of Policies: Data Breach, Data Protection, Equal Opportunities
iv) Discussion of Neighbourhood Watch scheme
v) Discussion of a Community Speed watch scheme
vi) Nomination of one (1) councillor for the Elizabeth Rook Trust
vii) Consideration of software for Clerk wage PAYE submission
viii) Publication of a Parish post type newsletter to introduce new council
8. Financial Matters
i) Approval of 2022/23 AGAR for submission and publication
ii) Approval of June Payments:
(1) Clerk’s June wages £205.92 and printing plan reimbursement £14.97, Total £220.89
(2) Bridget Knight Internal Audit £100
(3) T Taylor Grass Cutting total £300
(4) M Crookes Noticeboard repairs total £161.03
(5) Village Hall hire for Focus Group dates £150
9. Planning Matters
10. Highway/Footpath/Lighting Matters
11. Parish on-going issues
i) Litter Club
ii) Gas Terminal Future Use
(1) Update from communication with Simon Acklam, Community Partnership representative for Withern and Theddlethorpe electoral ward
(2) Discussion of meeting notes between the Chair, Vice-Chair, Cllr N Sear and Victoria Atkins, MP
12. To confirm the date of the next Parish Council meeting as 27 July 2023.
13. To receive written applications for the office of Parish Councillor and to co-opt a candidate to fill the existing vacancy
14. To resolve to exclude the public and media to discuss confidential items relating to individuals and confidential financial matters in accordance with The Public Bodies (Admission to Meetings) Act 1960
A) To undertake a vote on the co-option candidates received in item 13
S Bristow, Parish Clerk 15 June 2023