December 2022 Minutes
THEDDLETHORPE PARISH COUNCIL
Minutes of the monthly meeting held on Thursday, 1 December 2022, 19:40
Theddlethorpe Village Hall, Silver Street, Theddlethorpe All Saints.
In the Chair: Cllr B Lister
Parish Councillors present: Cllr G Foister, Cllr N Barker, Cllr K Simpson, Cllr C Lister
Parish Councillors absent: Chair C Richardson and J Sheppard
Also, present: Parish Clerk: Mrs S Bristow
County Councillor: Cllr N Sear
Public Forum
A Parishioner had emailed the clerk in advance regarding decoration on the village Christmas trees, and how they would be decorated. This was responded to later in the meeting.
Given the end of the public forum, the Chair opened the Parish Council meeting at 19:45.
Item 12/22-01 Chair’s Welcome
The Chair welcomed 7 Parishioners to the Village Hall
Item 12/22-02 District and County Councillors’ Reports
Cllr N Sear raised the issue of updating the signage outside of the school and that the Headteacher had set a date with Highways of 17th January for a meeting. Noted that pavements are being walked to check their safety and remarked about the possibility of the PC paying for fencing repairs- this will be added to the January 2023 meeting agenda. She was asked about the pavement condition near the church and mentioned not having spoken to the resident about the overhanging hedge; the clerk asked that she be allowed to contact the resident if Cllr Sear was unable to do it. A 20 mph speed limit near the school was requested and Cllr Sear noted she will request it again. Cllr Sear later reminded the Clerk to ensure the Village Hall has been booked appropriately for the PC meetings and will provide her the contact details to ensure this takes place.
Item 12/22-03 Apologies and acceptance of absence
Resolved to accept the apologies the Chair for absence. The apologies of District Cllr S Harrison was also noted.
Item 12/22-04 Declarations of Pecuniary Interest from members in accordance with Localism Act 2011
None.
Item 12/22-05 To Resolve as Minutes the record of the Monthly meeting held on 27 October 2022
Resolved, with the correction of Paris to Parish in the list of upcoming meetings.
Item 12/22-06 Chair’s Report
Read aloud as received.
• Chair note that the Village Hall will not be used as a warm space and that the Rook Trust are investigating the possibility of community meals at the Village Hall. A Carols singing event is in the early discussion stages and Christmas trees are in situ.
• Residents are invited to decorate the tree on the green triangle with non-politicised ribbons and memorial messages to departed loved ones.
• The LCC highways proposal diagrams for new school signage were circulated (these correspond to Cllr N Sear’s report earlier on in the meeting).
• The Parish Post was Resolved by the council to be printed at an approximate cost of £540, and further Resolved that it be hand delivered by volunteers in the community. It was suggested the Residents Association be asked to support delivery but they have already delivered their last newsletter of the year. The Clerk will solicit volunteers on the Facebook page accordingly.
• The Chair further expressed his wish that the village plan go ahead in a coherent fashion. It was Resolved to add this to the January agenda with a view to setting up open dates at the Village Hall to gather responses so that a summation can be ready in time for the May Annual Parish Meeting.
• The Chair also sent his gratitude and best wishes for the Councillors and Parishioners for the Christmas and New Year.
Item 12/22-07 Clerk’s Report
i) Noted that the SAAA have re-appointed Littlejohn as external auditors for the next 5 financial years.
ii) Noted her resignation from Skidbrooke with Saltfleet PC and her holiday from 7-30th December.
iii) Requested that her employment be confirmed, to which she was advised was in hand.
Item 12/22-08 Parish Councillors’ Reports and Matters Arising
i) Village plan/survey- Cllr K Simpson discussed the concern that monies are being missed as the PC are unable to apply for funding opportunities. A discussion ensued about the three organisations in the village who might wish to apply for funding (the Village Hall committee, the Residents Association, and the Parish Council) and concern about possible overlap. It was considered however deemed that the Council would be likely applying for larger
ii) Parish Noticeboard Update- Cllr K Simpson remarked she was struggling to get a quote but had recently been promised that one is indeed forthcoming.
iii) Budgeting Considerations for 2023-2024- all Councillors given current financial year Budget Heads and asked to come prepared to the January meeting to set the budget and precept amounts.
Item 12/22-09 Financial Matters
Cllr G Foister reviewed the expenditure spreadsheet and verified that all transactions noted since the July review have been reconciled against the bank statements.
i) Payments made by Standing Orders since October’s meeting:
(1) 24 Nov 22 Clerk – November Wages £ 187.92
ii) Payments made by Finance Committee resolution since October’s meeting:
(1) 15 Nov 22 Strawson Ltd- Christmas Trees £363.01
Christmas Decorations and Lighting– receipts totalling £124.82 were Resolved to be reimbursed to Chair Cllr Carl Richardson.
Item 12/22-10 Planning Matters
None on agenda.
The Clerk noted an application had come in after the agenda was published and advised the Council that she would re-send the information on email as there was some confusion between it and another recent application as they are related but had individual comment deadlines.
Item 12/22-11 Highways / Footpaths / Lighting Matters
Discussed earlier in agenda.
Item 12/22-12 Parish on-going issues
- Litter Club 11th December, 10:00am start, meeting at the Village Hall. Clerk to publicise.
- Gas Terminal Future Use The Chair noted in written form that the final Viking CCS consultation had taken place and asked if the Council supported him writing to the Secretary of State with the view that this project held little/no benefit for our community and that, if the project is approved, that a community benefit fund be established for the project. This was Resolved to be written.
The Chair further noted that the first Community Partnership meeting had taken place and that he had received information that this was a meet & greet. There was correspondence seeming to make a move for the Electoral Ward’s CP Rep to have greater flexibility to make decisions. However, there was also understanding that the Rep was attempting to see changes in the Partnership Agreement without the consultation of the other stakeholders in the ward. The Ward’s CP Rep was noted to have signed up to the CP Agreement at last.
Item 12/22-13 To resolve the date of the next Parish Council Meeting as 12 January 2023
Resolved.
There being no other business, the meeting closed at 20:45.