July 2021 Approved Minutes
Minutes of the monthly meeting held on Thursday, 22nd July 2021, 7.30pm, Theddlethorpe Village Hall, Silver Street, Theddlethorpe All Saints.
Chairman: Cllr Carl Richardson, Vice-Chairman: Cllr Barbara Lister (not present - available on video call if required)
Parish Councillors: Cllr Charlie Lister, Cllr Julie Shepperd, Cllr Patricia Brown, Cllr D Sears.
Also, present: Parish Clerk: None County Councillor: Noi Sears, Dan McNally District Councillor: Sandra Harrison Members of Public: None
Item 07/21-01 Chairman’s Welcome
The Chairman welcomed everyone present & congratulated Cllr Noi Sears on her new position. The Chairman then ran through the Covid Rules of the building for the evening.
Item 07/21-02 Public Forum
With no members of the public present the Public Forum closed at 7.31pm.
Item 07/21-03 Apologies and Acceptance of Absence
Apologies had been received and accepted from Cllr Barbara Lister (available by video conference if needed).
Item 07/21-04 Police Matters
No representatives from the Local Neighbourhood Policing Team were present, but a communication on the requirements of Public Space Protection Order was read out. The Parish Council had no areas of concern for this to be completed.
Item 07/21-05 Declarations of Pecuniary Interest from members in accordance with Localism Act 2011
None.
Item 07/21-06 Approval of Minutes from the Meeting held on 22nd April 2021.
The minutes were unable to be signed by the Chairman due councillor presence not being present at this meeting.
Item 07/21-07 District & County Councillor Reports
Cllr Sandra Harrison informed the PC of the following:
- Proposed Natural England meetings on Tuesdays & Thursdays with Elliot Kenny.
- A request to complete the Police & Crime Commissioners Survey
- ELDC will be holding a discussion with South holland on a potential merger
- ELDC are continue to work from home at this time
Cllr Noi Sears informed the meeting of the following:
- Cllr Sears had requested the Highways Manager visit the Parish & this had been accepted. They both went around all village roads & discussed road & grass verge future maintenance.
- A new Lincolnshire Highways App has been developed and is online.
- September 1st is the closure date of the Waste Centre booking process online.
The Chairman asked Cllr Noi Sears & Cllr Dan McNally if for the next meeting the following could be produced for the council:
- The 5-year draft rolling plan for the area showing estimated repair dates for roads & Footpaths within the Parish as many roads & paths haven’t been worked on for 15+ years & are in a poor state of repair and no meaningful repairs or closeout from Fix my Street appears to be taking place.
- The cost the Parish pays for grass verge clearing & if the money could be recouped (if desired) so that the PC could take over this activity. Several complaints have been received about the poor condition of the grass verge cutting currently taking place.
- An update on the previous proposal of road calming measures from 2019 requested of Highways.
Item 07/21-08 Chairman’s Report
The following had taken place during the past 3 months, including but not limited to:
- Our thanks should be passed on to all who have been helping friends, neighbours & residents of Theddlethorpe who continue to help each other during the 3rd Covid lockdown. Transportation, Food accessibility, mental wellbeing etc have been some of difficult issues being dealt with on a daily basis.
- Information relating to the Litter Picking Kit Hire Scheme (500 kits kept in local Libraries)
- Cllr Noi Sears July Update - £25K start up loads available for business’
- A letter had been received about a possible Caravan Park on Stain Lane had been received and a reply had been sent by the chairman. Both correspondences were read out and the response supported.
- The new Parish Council Website is currently being build & we have entered into an agreement with PD Langford to update our website as & when required for a nominal fee per year.
- A correspondence was read out on an upcoming water cut by Anglian Water on Monday 26th July. These had been received from cold callers handing them out earlier in the day.
Item 07/21-09 Clerks Report
With no Clerk currently employed there was no new information to share all email correspondence had been previously circulated to Cllrs.
Item 07/21-10 Parish Councillor Reports
Cllr D Sears requested that the Chairman attend the upcoming Village Hall Committee AGM – request accepted.
Item 07/21-11 Matters arising from the Correspondence File
None issued – online content emailed only due to the risk of spreading COVID through transfer of hard material.
Item 07/21-12 Financial Matters
No new expenditure to approve.
A review of the Statement of Accounts against Bank statements was carried out and confirmed as correct.
Proposal & approval process for online banking with Lloyd’s bank has been completed & a payment has been tested. A bank purchase card has been requested to allow for online purchases of equipment to be made.
Item 07/21-13 Parish Clerk & Responsible Financial Officer
The Chairman requested support now that Covid restrictions have been lifted to pursue filling the current vacant positions. This was accepted unanimously by Cllrs.
Item 07/21-14 St Helens Church
An overview of the proposed risk assessment process on the closure of churches in Lincolnshire was done & information on the resignation of the current St Helens PCC was shared. The Parish Council expressed how important the building was to the Parish, but also struggled to identify viable alternative uses. The Chairman stated that he would publish the issue & seek ideas & help from the Parishioners.
There are also a lot of dead trees in need of being removed and general maintenance of the Churchyard required. The Chairman committed to seeking a working party to undertake the necessary works.
Item 07/21-15 Planning Matters:
No new applications are on the planning portal.
Previous applications now approved on the planning portal:
- N/180/00406/21 – Hunters Gap – extension to form downstairs & disability facilities
- N180/00528/21 – Shearwater Lodge – erection of single garage, boundary walls with gates & piers, creating new access to Sea Lane
- N/180/00551/21 – Blacksmiths Cottage – extension & alterations to existing dwelling to provide carport, 2 x 1st floor bedrooms, dressing room & ensuite
- N/179/00671/21 – Wolfs End – Non-Material amendment to previous planning consent in 2019
Item 07/21-16 Highway / Footpath / Lighting Matters
A discussion took place various footpaths & roads reported via fix my street to the County Council & either not repaired or repaired badly.
Road closure planned at Thackerbank, Nordales Lane 23/8 – 25/8.
Item 07/21-17 Road Safety
The assessment of speed sign locations request has now been approved by Highways & ELDC. The Chairman hoped to install the equipment before the end of the school holidays, if the equipment is received from Unipart Dortmann in time.
Passive speed signs had been ordered and would be installed in due course.
Item 07/21-18 Village General Maintenance Works
- Village Signs – Final sign is now installed on A1031.
- Millennium Stone – Reciting of Stone still to be carried out & possibly an above ground fixing will be required.
- Information Boards – No further progress.
- Litter Club – Litter pick to be resurrected post summer season.
Item 07/21-19 Reports from Outside Bodies
None.
Item 07/21-20 To Resolve the Date of the next Monthly Parish Council Meeting
The Chairman requested that more regular meetings start to be progressed post lockdown and it is hoped the next meeting will be held in the Village Hall, Silver Street on September 23rd at 7:30pm.
They’re being no other business; the Chairman closed the meeting at 9:52pm.