February 2021 Approved Minutes
Minutes of the monthly meeting held on Thursday, 25th February 2021, 7.00pm time limited Zoom video call.
Chairman: Cllr Carl Richardson, Vice-Chairman: Cllr Barbara Lister,
Parish Councillors: Cllr Charlie Lister, Cllr Patricia Brown
Also, present: Parish Clerk: None. County Councillor: Daniel McNally County Councillor: Graham Cullen. Members of Public: None
Item 02/21-01 Chairman’s Welcome
The Chairman welcomed everyone present.
Item 02/21-02 Public Forum
None. The Public Forum closed at 7.01pm.
Item 02/21-03 Apologies and Acceptance of Absence
Apologies had been received and accepted from District Cllr Sandra Harrison, Cllr David Sears, Cllr Julie Shepperd.
Item 02/21-04 Police Matters
No representatives or information received from the Local Neighbourhood Policing Team.
Item 02/21-05 Declarations of Pecuniary Interest from members in accordance with Localism Act 2011
None.
Item 02/21-06 Approval of Minutes from the Meeting held on 24th September 2020.
Proposed Cllr BL & seconded Cllr CL – The minutes were signed by the Chairman.
Item 02/21-07 District & County Councillor Reports
£10m of additional funding has been put forward to deal with the condition of lower grade ‘B’ & ‘C’ roads in the area moving forward.
It was requested that the Parish Council review & give feedback on the ELDC Issues & Options consultation paper on future development of the area.
The Chairman asked if ELDC has held discussions on how best to tackle illegal overnight carpark camping in the area with a process in place for the 2021 season for Councils to follow and instigate removal of said vehicles. The Parish Council anticipate the potential for increased off the grid living, increased waste & damage to the nature reserve. Last year Emergency Services were unable to reach their destination due to the carparks being full of long-term campervans and then visitors to the beach parking on the single track ‘C’ roads to those carparks. It was confirmed that discussions have taken place but no outcome reached. But a case for a Travel Regulation Order to highways could be sent. But this would be for double yellow lines on the ‘C’ roads and then parking enforcement would need to take place. The Chairman asked if ELDC or Lincolnshire County Council would write to English Nature to whom some of the carparks belong & request that they prevent the unauthorised use of their car parks.
A reminder to everyone was given with regard to the current business grants available & deadlines for businesses to claim. The Chairman stated that his perception was that ELDC has done a good job in communicating the grants & circulating Covid information to all businesses.
Item 02/21-08 Chairman’s Report
The following had taken place during the past 6 months, including but not limited to:
- Our thanks should be passed on to all who have been helping friends, neighbours & residents of Theddlethorpe throughout the last year. It is unlikely that we will ever know just how much support has been carried out from small errands like putting out the bins to cooking meals & providing shopping & support, but al help no matter how little has been appreciated by the community.
- A basic plan was discussed on how & when to returning to normal in person council meetings at the end of Q2 or early Q3 this year.
- The Chair placed Information on the Theddlethorpe Facebook page with regards to lessons for young children & parent support groups in the area & that the Polices Lincs Alert system is coming to an end and is being replaced with a new Neighbourhood Watch website called “Nextdoor.co.uk”. He was the first to join the network and it was good to see that others have taken up the challenge in getting more & more of the community registered.
- A large number of complaints had been received about several worksites left by Lindsey Marsh Drainage including litter, silt & Reed embankments being left at the sides of roads leaving the area unsightly and, in some cases, preventing water draining efficiently from roads. A draft letter had been written to see if cost effective improvements could be made and shared with Saltfleet Parish Council to see if they had similar or other concerns, we have had no response to this so far.
- The new Parish website is populated with basic information, but this needs to be built upon & uploaded. The website needs to be a future Agenda item as the Chair would like this to become a positive tool for the community. Cllr PB has started to collate a list of local Business & Services with the intent of the site having a go to list of trades & businesses (not endorsed by the Parish Council) to residents. It may be of use to consider entering an agreement with a company or person to keep the site updated.
Item 02/21-09 Clerks Report
With no Clerk currently employed there was no information to share.
Item 02/21-10 Matters arising from the Correspondence File
None issued – online content emailed only due to the risk of spreading COVID through transfer of hard material.
Item 02/21-11 Financial Matters
The Financial Responsible Officer (RFO) position remains being covered by the Chairman until a new Clerk appointment can be made. A new advert should be generated and sent out to identify interested parties within the next few months.
Confirmed approval of emailed acceptances for previous 6 months expenditure:
- BHIB Parish Council Insurance - £519.89
- M Billingham Internal Audit for AGAR - £50
- A Taylor – Grass Cutting (30/9, 23/10) - £180
Due to the sporadic nature of meetings due to COVID the following future expenditure were discussed and approval given for the approximate values of:
- LALC annual subscription – approx. £240
- St Helens Church Donation - £400
- Road Safety Campaign (signposts/backplates. Installation) – approx. £800
- Zoom Professional Licence subscription - £199.90 if taken out
Expenditure proposed for approval Cllr CL, seconded Cllr BL.
The Precept for 2021 has been submitted with no increase in finances raised by the Parish Council which is currently £8204.
It was reported that after 14 months it looks like a resolution has been found to access the Parish Council bank account, following a letter of complaint sent to the Lloyds Banking Group by the Chair. Further online access documentation including multiple person online payment approval process (in line with the cheque book process) will need to be signed, but hopefully a full review of historical statements can take place shortly.
Item 09/20-12 Planning Matters:
Presentation material had previously been circulated for review prior to the meeting.
Updates since the last meeting
- N/110/01435/20 - Coastal Local Development Order Consultation – no further information received.
- N/180/01469/20 - Ashleigh Farm (extension - Orangery to a listed building) - approved
- N180/01470/20 - Ashleigh Farm (extension to an existing building to provide an Orangery) - approved
- N/180/01576/20 - March Cottage (Change of use for a single storey garage into 2 holiday cottages, proposed 2 log Pods & Parking for 8 vehicles) – approved with conditions
- N/180/02241/20 - Land adjacent to White Cottage (Home & Garage build) – approved with conditions on highways to provide safe road access & access.
New Applications
- N/180/00076/21 - Fieldholme Farm (Conversions & Alterations to existing Barn to provide a dwelling & Double garage) – supported
Item 02/21-13 Highway / Footpath / Lighting Matters
A discussion took place on various issues raised on fix my street & feedback given on the current local repair process, namely that repairs taking place are most welcome but is he current repair model of multiple vehicles / large team of people at the worksite / traffic light set up system for every pothole cost effective and efficient or not.
Item 02/21-14 Road Safety
The new speed sign purchased from Saltfleet Parish Council is now in our possession & ongoing dialogue with Lincolnshire Road Safety Partnership is ongoing for the installation of mobile camera locations and the collaboration is very positive.
The chairman had previously sent out the revised Road Safety Management Plan for Cllrs to review. The latest update is from LCC Highways that the Village will not be receiving Deer or Horse Signage despite the incidents we have witnessed here. These signs are being removed from the County and are therefore not supported.
Item 02/21-15 Village General Maintenance Works
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Village Signs – Final sign to be installed on A1031.
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Millennium Stone – Reciting of Stone still to be carried out & possibly an above ground fixing will be required.
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Information Boards – No further progress.
- Litter Club – Litter pick carried out during January & bags removed by ELDC. Increase in litter is being seen, despite current social Covid lockdown.
Item 02/21-16 Reports from Outside Bodies
Work is being undertaken on the nature reserve (Dynamic Landscape) which has required a temporary campsite to be set up in support of the workers and fencing to be erected.
Item 02/21-17 To Resolve the Date of the next Monthly Parish Council Meeting
The Chairman requested that more regular meetings start to be progressed dependant on the current Government Covid guidance at that time. Forthcoming dates discussed and decided that an online meeting via Zoom will take place on April 22nd at 7pm.
They’re being no other business; the Chairman closed the meeting at 8:47pm.