April 2021 Approved Minutes
Minutes of the Monthly Meeting helf on Thursday, 22nd April, 7pm (time limited Zoom video call)
Chairman: Cllr Carl Richardson, Vice-Chairman: Cllr Barbara Lister,
Parish Councillors: Cllr Charlie Lister.
Also, present: Parish Clerk: None County Councillor: Graham Cullen District Councillor: Sandra Harrison
Members of Public: None
Item 04/21-01 Chairman’s Welcome
The Chairman welcomed everyone present.
Item 04/21-02 Public Forum
The Public Forum closed at 7.01pm.
Item 04/21-03 Apologies and Acceptance of Absence
Apologies had been received and accepted from County Cllr Dan McNally, Cllr David Sears, Cllr Julie Shepperd, Cllr Patricia Brown.
Item 04/21-04 Police Matters
No representatives or information received from the Local Neighbourhood Policing Team.
Item 04/21-05 Declarations of Pecuniary Interest from members in accordance with Localism Act 2011
None.
Item 04/21-06 Approval of Minutes from the Meeting held on 25th February 2021.
Proposed Cllr BL & seconded Cllr CL – The minutes were signed by the Chairman.
Item 04/21-07 District & County Councillor Reports
No County Cllr Reports could be discussed due the rules regarding elections of County Councillor. The Chairman thanked County Cllrs for their dedication to the supporting the rural community & wished them luck in the upcoming elections.
Item 04/21-08 Chairman’s Report
The following had taken place during the past 6 months, including but not limited to:
- Our thanks should be passed on to all who have been helping friends, neighbours & residents of Theddlethorpe who continue to help each other during the 3rd Covid lockdown.
- An update on the demolition works at the Theddlethorpe Gas Terminal was discussed and it is hoped that alternative uses for the site are pursued.
- It has been reported again that the Trees around St Helens Church on the roadside are in poor condition and require to be felled.
- The chairman gave an overview of new Parish website with basic works undertaken to update by Lincs CC. It was agreed that the website needs professional help to make it as good as it can be. The Chairman took the action away to resolve.
- The chairman asked Cllrs to come back to the next meeting with some ideas or projects that we could look to support a Covid recovery of the Parish & get people socialising. The Parish has money that could be spent supporting this.
Item 04/21-09 Clerks Report
With no Clerk currently employed there was no new information to share all email correspondence had been previously circulated to Cllrs.
Item 04/21-10 Parish Councillor Reports
None
Item 04/21-11 Matters arising from the Correspondence File
None issued – online content emailed only due to the risk of spreading COVID through transfer of hard material.
Item 04/21-12 Financial Matters
The Financial Responsible Officer (RFO) position remains being covered by the Chairman until a new Clerk appointment can be made. A new advert should be generated and sent out to identify interested parties within the next few months.
- No new expenditure to approve.
- Previously approved expenditure with Unipart-Dortmann for speed sign brackets remains to be spent.
Progress has been made with regard to online access of the Parish Bank Account following a letter sent on behalf of the Parish Council to Lloyds Bank complaints department. New signatory documentation resent & online access for 2nd approval of payments issued to Lloyds. All outstanding matters should be resolved within the coming weeks.
Item 04/21-13 Annual governance & Accountability Return
The Chairman presented an overview of the AGAR process & the completed documentation including internal audit verification.
AGAR supported for submission Cllr B Lister seconded Cllr C Lister.
Item 04/21-14 Planning Matters:
Presentation material had previously been circulated for review prior to the meeting.
- New Applications
- N/180/00406/21 – Hunters Gap – extension to form downstairs & disability facilities – Approved with a note that the flood risk assessment needs improvement.
- N180/00528/21 – Shearwater Lodge – erection of single garage, boundary walls with gates & piers, creating new access to Sea Lane – Approved with a note that works had already been started before planning permission submission had been registered or planning department approval had been given.
- N/180/00551/21 – Blacksmiths Cottage – extension & alterations to existing dwelling to provide carport, 2 x 1stfloor bedrooms, dressing room & ensuite – Approved
Item 04/21-15 Highway / Footpath / Lighting Matters
A discussion took place various footpaths & roads reported via fix my street to the County Council.
Item 04/21-16 Road Safety
The chairman had previously sent out the revised Road Safety Management Plan for Cllrs had been updated. Several road collisions had taken place over the past 8 weeks with 2 Deer fatalities reported.
Previously recorded speed measurements outside the Primary School had been received from Lincolnshire Road Safety Partnership (LRSP) & passed on the Schools Head.
An assessment of speed sign locations had been completed with LRSP and approval requests for posts and lamp post locations around the entire Parish had been submitted to Highways & ELDC for approval.
Passive speed signs had been ordered and would be installed in due course.
Item 04/21-17 Village General Maintenance Works
- Village Signs – Final sign to be installed on A1031.
- Millennium Stone – Reciting of Stone still to be carried out & possibly an above ground fixing will be required.
- Information Boards – No further progress.
- Litter Club – Litter pick to be resurrected post lockdown.
Item 02/21-18 Reports from Outside Bodies
None.
Item 04/21-19 To Resolve the Date of the next Monthly Parish Council Meeting
The Chairman requested that more regular meetings start to be progressed post lockdown and it is hoped the next meeting will be held in the Village Hall, Silver Street on July 22nd at 7:30pm.
There being no other business; the Chairman closed the meeting at 7:52pm.