September 2020 Approved Minutes
Minutes of the monthly meeting held on Thursday, 25th September 2020, 7.30pm time limited Zoom video call.
Chairman: Cllr Carl Richardson, Vice-Chairman: Cllr Barbara Lister, Cllr Charlie Lister, Cllr Patricia Brown.
Also, present: Parish Clerk: None. County Councillor: Daniel McNally. Members of Public: None
Item 09/20-01 Chairman’s Welcome
The Chairman welcomed everyone present.
Item 09/20-02 Public Forum
None. The Public Forum closed at 7.31pm.
Item 09/20-03 Apologies and Acceptance of Absence
Apologies had been received and accepted from District Cllr Sandra Harrison, Cllr David Sears, Cllr Julie Shepperd with no communication from District Cllr Graham Cullen
Item 09/20-04 Police Matters
No representatives or information received from the Local Neighbourhood Policing Team.
Item 09/20-05 Declarations of Pecuniary Interest from members in accordance with Localism Act 2011
None.
Item 09/20-06 Approval of Minutes from the Meeting held on 27th February 2020.
Proposed Cllr BL & seconded Cllr CL.
Item 09/20-07 District & County Councillor Reports
County Councillor DM talked through a number of support & measures that have been put in place to help communities deal with COVID 19 situation this year.
Item 09/20-08 Chairman’s Report
The Chairman reported that the following had taken place during the past 6 months during the COVID pandemic:
1) The Chairman would like to thank the community for their help & support in looking after neighbours during the COVID national lockdown, more support will have been given than any of us realise.
2) The Chairman had met with the Chief Executive of Angus Energy and held a positive meeting & resolution had been obtained for the Saltfeetby Gas Development relocated pipeline works. These commitments & support had been sent to the planning officer.
3) The Chairman undertook website training with Lincolnshire CC (due to no Clerk provision) in order to create a new Parish Council Website using software provided by Lincs CC. The current website is now unsupported and will be taken down by Lincs CC within the next 3 months. It will take a large amount of time for the new site to become operational. Back-ups of the original site have been taken by the Chairman.
4) Full access to the Lloyds bank accounts has still not been resolved and a letter has been sent to their customer services manager as per Lloyds protocol.
5) Information was received asking if the Village hall could be used as a base for mobile blood donations. The information was passed on to the Village Hall Committee for their review & response.
6) In the absence of a Parish Clerk and the historical information constraints; the Annual Accountability & Governance Return internal audit is almost finalised. A qualified accountant/auditor had been to engaged by the Chairman to expedite the process. The final information is to be sent be PFK imminently.
Item 09/20-09 Community Plan
The Vice-Chairman reported that due to the COVID lockdown no further progress has been made.
Item 09/20-10 Parish Councillor Matters to be Raised / Reports
A discussion on how best to hold Parish Council meetings in 2020 took place. Due to COVID-19 the Village Hall has been confirmed as closed until mid-next year, some Councillors are refraining from public meetings & others are unable to join online. A mixture of both may need to be done going forward in 2021. A meeting is needed as a minimum every 6 months. It was approved by Cllr BL & seconded by Cllr CL that a Zoom licence could be purchased by the Chairperson as & when needed to carry out council business. The License allows for meetings to last longer than 40 minutes before being cut off.
Item 09/20-11 Matters arising from the Correspondence File
None issued – online content emailed only due to the risk of spreading COVID through transfer of hard material.
Item 09/20-12 Clerk’s Report
With no Clerk in position the Chairman confirmed information within the Chairman’s report
Item 09/20-13 Financial Matters
The Financial Responsible Officer (RFO) position remains being covered by the Chairman until a new Clerk appointment can be made. A new advert should be generated and sent out to identify interested parties.
Approval of 2020 Expenditure:
- Mr A Taylor – Grass cutting services (24/7, 5/8, 21/8, 14/9) - £360
- LALC Magazine subscription - £17.50
Due to the sporadic nature of meetings due to COVID the following future expenditure was discussed
- M Billingham - Annual return auditor fee - £50 due November
- Parish Council Insurance – £519.89 due October
Expenditure proposed for approval Cllr CL, seconded Cllr BL.
Item 09/20-14 Planning Matters:
Presentation material had previously been circulated for review prior to the meeting.
N/110/01435/20 Coastal Local Development Order Consultation
The following issues were raised;
a) Permitted development order should be expanded to include privately owned holiday home providers and not just holiday camps.
b) Is there a possible issue with the interpretation and combination of titles under the permitted development section and should there be further clarification i.e., you could install a telecommunication tower up to 6m in height, but there is nothing to state that height should be 6m from the ground & not 6 metres from the roof of another building (as an example of possible interpretation).
c) The document allows the development of amenities on site without planning permission which increases the areas tourism offer, but it does not allow an increase in holiday maker capacity, so really is this just a decoration project and not a financial tourism stimulation exercise?
d) Should the order have a provision in it that within reason local labour, supplier & if major construction companies are used shouldn’t a minimum % of local labour be quoted to allow for COVID recovery for the whole area and industries?
The application was supported with the above comments sent to the planning officer.
N/180/01469/20 Ashleigh Farm (extension - Orangery to a listed building)
N180/01470/20 Ashleigh Farm (extension to an existing building to provide an Orangery) - Application supported.
N/110/01500/20 Melrose Cottage - Mrs C Pritchard - Change of use of Agricultural land to Equine grazing
The following issues were raised;
a) The land has been used for some time for Equine Grazing as have many filed within the Parish.
b) The application stated that no external only internal changes to the barn are to be undertaken. It is the understanding that Bats are or have been living in or around the barn and this will need to be considered.
c) As a Parish we have has more & more Equine pursuits & development over the past 10 years & previous speed calming & horse warning signage has been rejected by the Highways department, especially after several incidents over the past 2 years. Can a further request for this to be considered using this application?
d) Future outbuildings permissions if sought should be limited to Equine Purposes only as residential development is outside of the main village boundary.
The application was supported with the above comments sent to the planning officer.
N/180/01576/20 March Cottage (Change of use for a single storey garage into 2 holiday cottages, proposed 2 log Pods & Parking for 8 vehicles) - Beverly Seymore, (no address given) - Site Address – March Cottage, Mablethorpe Road, LN12 1NN
The following issues were raised;
a) Application states that 8 car parking spaces currently exist – they do not there is a large driveway only.
b) Access from the A1031 to the property & driveway was undertaken without planning consent, which was reported to the planning department for investigation and no feedback had been received at the time.
c) The Garage being used for conversion into holiday accommodation was built without planning permission, possibly under permitted development rights, this was previously reported to the planning department and no feedback received at the time.
d) There is no information within the basic information provided setting out occupancy limits or timebound operational limits and excessive noise could impact neighbours and the equestrian facilities opposite.
e) The online information has no measurement dimensions within the planning application & drawings.
f) The Log pods should be used as relaxation areas and not supplementary sleeping quarters. This is compounded by the lack of visitor capacity and operation limits information is missing from the application.
The application was not supported.
Item 09/20-15 Highway / Footpath / Lighting Matters
Parish Council would like an update from highways and County Councillors on timeline for road & resurfacing repair on Three Bridge Lane & on the B1200 Mar Dyke E as continued vehicle damage is now commonplace.
Receipt of completion of works to post and rail fencing at the corner of rotten row & Mile Lane noted.
Item 09/20-16 Road Safety
The speed sign purchased from Saltfleet Parish Council is due to be delivered in October & Lincolnshire Road Safety Partnership will be contact to carry out the assessment for potential locations.
Update on speed calming measures requested 9 months ago to be sought by County Councillor Mr D. McNally `and reported at the next meeting.
Item 09/20-17 Village General Maintenance Works
- Village Signs – Final sign to be installed on A1031.
- Millennium Stone – Reciting of Stone still to be carried out.
- Information Boards – No further progress.
- Litter Club – Due to the increased workload on the Chairman following the resignation of the Clerk, the litter pick has not taken place in February & may not restart until a Clerk is in position, unless the community wish to organise their own.
Item 09/20-18 Reports from Outside Bodies
Item 09/20-19 To Resolve the Date of the next Monthly Parish Council Meeting
The Chairman requested that any date will be subject to change due to the current COVID threat.
The forthcoming dates should be 22nd October, followed by 26th November and no December meeting planned.
There being no other business; the Chairman closed the meeting at 8.16pm